Help serve one of the country’s outstanding industry associations as Association & Events Coordinator at Yes&! You will function as primary registrar, responsible for daily liaison with top executives and officials as well as the management of as many as 18 annual events averaging 150-1,000 participants. You will also create and manage chapter communications and social media, and administer the association calendar.

What You Will Do

Registrar

  • Responsible for maintaining association registrar email and phone. Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
  • Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure board’s membership list is up to date
  • Record minutes for board, committees, and executive advisory meetings
  • Send all official chapter communications and manage association calendar

Program & Event Coordination

  • Responsible for sponsorship tracking. Revised packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
  • Act as speaker liaison; send invitations, logistical coordination, post-event follow up
  • Execute marketing plan:
    • Write copy for marketing emails and social media posts
    • Coordinate all graphic needs with internal graphic designer
    • Managing internal creative teams to produce collateral
  • Create and maintain all event registration websites (up to 18 events annually)
  • Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas are organized. (tasks may vary in virtual setting)
  • Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials
  • Coordinate and run day-of registration. Ensure all registration information is accurate and up-to-date

Qualifications / Preferred Experience

  • Extensive computer knowledge including database, word processing (40 words per minute), spreadsheet development. Fluency in Microsoft Office and Google Suite products
  • Ability to communicate with multiple suppliers, internal staff and Contract Staff during program development stages
  • Possess analytical and problem-solving skills
  • Ability to track status of programs
  • Knowledge of local area hotels and venues
  • Excellent interpersonal, organizational and communication skills
  • Works well with management, peers, clients, suppliers and contract staff
  • Ability to work flexible hours; weekends, evenings, holidays
  • Ability to work within deadline constraints and set priorities
  • Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
  • Professional skills in public relations, strong written and oral communication skills
  • Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
  • Ability to maintain confidentiality and a high level of business ethics

Experience that Would be a Plus, but not Required

  • Certificate in event planning or related field, preferred
  • One (1) year work experience or related field, in an event operations capacity, preferred

Values You Share With Us

  • Working within a diverse team environment
  • Crafting solutions for internal and external processes
  • Communicating effectively with colleagues and / or clients
  • A mix of collaboration and self-direction in work
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