Yes& is looking for an Events Coordinator who will be responsible for performing a wide variety of administrative and operational duties, including assisting in proposal development, scheduling staff for programs, and assisting in the design and execution of events as needed.

What You Will Do

 

  • Track status of upcoming programs, gathering program information to assist Event Manager with program assignments
  • Determine staff work assignments under supervision of Event Manager, based on program schedule and staffing needs
  • Confirm the contract staff work schedules, at least 60 days in advance when possible
  • Determine venues based on program needs with the Event Managers
  • Place and keep track of necessary holds specific to dates/time with suppliers for tentative and confirmed business and release those holds when applicable on a timely basis
  • Develop and maintain business relationships supplier/partner relationships
  • Provide backup support to Event Managers by assisting with program development. May include program development, cost preparation, program summaries/deposit invoices, site inspection creation, service agreements, post event marketing materials, and related correspondence. (In the case of being assigned to the association management accounts, all aspects of correspondence and budgeting duties)
  • Keep accurate notes in program files of all correspondence between clients and suppliers
  • Assist with advancing as requested
  • Assist Event Managers with completion of paperwork, such as check requests, service agreements, invoicing, job costing, etc.
  • Maintain inventory and materials and coordinates purchases of additional equipment as required

Experience You Need

 

  • Extensive computer knowledge including database, word processing (40 words per minute), spreadsheet development. Fluency in Microsoft Office and Google Suite products
  • Ability to communicate with multiple suppliers, internal staff and Contract Staff during program development stages
  • Possess analytical and problem-solving skills
  • Ability to track status of programs
  • Knowledge of local area hotels and venues
  • Excellent interpersonal, organizational and communication skills
  • Works well with management, peers, clients, suppliers and contract staff
  • Ability to work flexible hours; weekends, evenings, holidays
  • Ability to work within deadline constraints and set priorities
  • Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
  • Professional skills in public relations, strong written and oral communication skills
  • Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
  • Ability to maintain confidentiality and a high level of business ethics

Experience that Would be a Plus, but not Required

 

  • One (1) year work experience in a DMC, incentive travel, event planning company, or related field, in an operations capacity, preferred
  • A college degree or certificate in event planning or related field, preferred

Values You Share With Us

 

  • Working within a diverse team environment
  • Crafting solutions for internal and external processes
  • Communicating effectively with colleagues and / or clients
  • A mix of collaboration and self-direction in work
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